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| User | Display Name | Role | Status | App Access | Actions |
|---|---|---|---|---|---|
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Select a section to get started
Staff, Attendance
Wages, Clock-In
Data Entry, Reports
Uploads, Utilities
Inventory, Equipment
Shop, Notices
Meters, Billing
Tenants, Readings
These are your VAT invoice entries. Click Invoice ✗ to confirm payment was allocated to the invoice (creates audit trail). Click Statement ✗ to link bank statement showing payment was received. Click ✓ indicators to view details or reverse confirmation.
These are incoming payments from your bank statements that need VAT invoice entries created. Click CREATE VAT to link them to your VAT records.
Select the type of data you want to upload:
Upload CSV files from Nedbank or Investec Private Bank
Default: C:\MXPRO\BANK_DOCS\{entity}
Upload Excel files with invoice/expense data
Default: C:\MXPRO\INVOICE-XLSX
Import invoice data from legacy Excel files (V_PRC, V_TEN, etc.)
Default location: C:\MXPRO\INVOICE-XLSX
These records were imported but are missing required data. Click a row to edit.
| Date | Period | Vendor | Invoice# | Amount | VAT | Issues | Actions |
|---|
Cannot claim VAT input from non-VAT vendor
This vendor/invoice combination already exists:
Do you want to save this entry anyway?
DO YOU NOT HAVE AN INVOICE?
(BAD NEWS!!)
INVOICE MUST BE OBTAINED
UPDATE WHEN FOUND
ARE YOU SURE?
This will permanently delete this transaction.
Confirm payment was allocated to this invoice?
This action will be recorded in the audit trail.
| Period | Output GROSS | Output VAT | Input VAT | NET VAT | Status |
|---|---|---|---|---|---|
| Select an entity and click LOAD PERIODS to begin | |||||
| Timestamp | User | Action | Description | IP Address |
|---|---|---|---|---|
| Loading audit log... | ||||
Change Password (Optional)
Leave both blank to keep current password
⚠️ SA Tax Compliance: Entity-prefixed categories are ring-fenced for separate tax reporting
Select a parent for sub-categories
GENERAL = Fuel, Salaries, Rent | CAPITAL = Vehicles, Equipment, Buildings
Category code cannot be changed
Category type cannot be changed
Select a parent for sub-categories
GENERAL = Fuel, Salaries, Rent | CAPITAL = Vehicles, Equipment, Buildings
Correct the vendor name if needed
Generate categorized income and expense reports from verified bank transactions.
Review and fix all validation errors before filing the period
Review scenarios and generate VAT201 documents
Leave empty to use bank statement description
For grouped payments, enter the actual VAT amount. Leave empty for standard 15% calculation.
💡 Example: For "PAYMENTS RECEIVED R 5428.78" representing multiple patient bills, enter the actual VAT portion (e.g., R 707.18) here.
These are incoming payments from your bank statement that need VAT invoice entries created. Click CREATE VAT to match them.
| Description | Category | Destination | Qty | Unit | Unit Price | Line Total | Action |
|---|
Click on a category to rename it. Categories with items show item count.
Enter the new category name. It will be added to the database and selected automatically.
| Equipment | Category | Fuel Type | Total Fuel (L) | Hours/KM | Consumption | Last Fill |
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| Date | Type | Location | Fuel | Liters | Cost | Equipment | By |
|---|---|---|---|---|---|---|---|
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| ID | CODE | NAME | SITE | STATUS | PRIORITY | ACTIONS |
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